Panthers Roller Hockey Club AGM

Date/Time

10^th July 2010 / 3.45pm

Location

Applemore Recreation Centre

Attendees

Steve Hayward - SH

Sean Brewer - SB

Paul Mence - PM

Carol Mence - CM

Danny Cole - DCo

Mikki Cole - MC

Dave Cheesbrough - DC

Tracy Cheesbrough - TC

Leah Penny - LP

Theresa Castle (part) - TC

Trevina Davies - TD

Andy Semmens - AS

Jim Pragnell - JP

Michelle Pragnell - MP

Apologies

Maureen Davidson - MD

Distribution

All parents and officials

1.     Club Account status

SB provided an overview of the club accounts, which are currently in a reasonably healthy position, with net balance of just under £1,000. SH explained the position regarding the Snr hall hire and payment arrangements and that there is money owing which needed to be resolved before the start of next season. It has been agreed that SH will write to the Snr players, explaining what had been agreed at the start of the season, and the commitment that had been given to provide regular payment of hall hire fees, with a clear indication of what is owed and when this sum needs to be paid. Going forward, there must be a registered Snr Manager, and a commitment to pay an agreed sum every month.

The club currently has £150 in premium bonds in PM’s name, and it was suggested that we consider topping that up to £500. It was agreed that we would look at that once the accounts position was clearer in September.

2.     Appointment of new Club Management committee

SH and SB are stepping down, and it was proposed by SH that MC take over as Manager, and MP take over as Treasurer. These proposals were seconded by all those present.

Guy Amoroso has kindly agreed to continue with website support. It was suggested by CM that some of the content needed refreshing, but it was agreed that this was not critical, other than replacing SH’s details with MC’s. SH to send Guy details.

3.     Summer training and hall hire

It has been agreed that Saturday training will be reduced to 1 hour, 4-5pm, for all age groups (not Snrs) with immediate effect and up to and including 7^th August. Thereafter, there will be a 3 week summer break, with full training recommencing on 4^th Sept 3-5.30pm.

4.     Next season - registrations, standing orders and annual subscriptions

SB explained the importance of being right on top of the player registration process at the start of the season. We are traditionally hampered by not receiving the new season’s forms until late August, and this is likely to be the case again. Once received, it has been agreed that JP and MC will organise players’ registrations, with support form SH. SH to share spreadsheet, showing all players, their age group, and training status.

The hall hire at Applemore has increased significantly this season, but we have been able to absorb the costs. However, next season, we shall have to either increase monthly subs by £5 pcm, or £1 per week, or introduce an annual registration fee (in addition to that charged by the BRHA). It was agreed that a one off annual fee to register with the club for the season of £25 be levied at the beginning of the season.

It was agreed that those parents helping the club in an official capacity will have their BRHA registration fees paid by the club.

5.     Sponsorship, grants & fundraising

SH has agreed to continue writing articles for local publications and seeking sponsorship opportunities.  DC mentioned possible opportunities with local businesses. SH explained that NPower had not responded to my request for continued support despite 3 attempts, and bearing in mind they continue to feature on all our new short orders. CM mentioned Award for All scheme, and MC will follow this up.

It was agreed that the club would benefit from a fundraising/events committee, and DC, TC and JP have agreed to volunteer, but it is hoped that other parents will be willing to be co-opted to assist throughout the season with events or fundraising opportunities. If anyone else would like to support them, please let one of them know.

6.     Kit loan arrangements

We need to do another kit inventory, and work out what additional kit we may need for newcomers. DC agreed to help with this over the summer.

It was agreed that, when lending kit out, we should take a signature and/or deposit, to encourage earlier returns. Keep a log in the kit box?

7.     Shirts for 2010-11 season

We discussed whether to move to new shirts next season, in line with the Snrs, but the consensus was that we should stick with what we’ve got due to cost; seen as non-essential. SH agree to have one last attempt at NPower to see if they would fund new shirts for all; we’d need about £600 off them.

8.     Teams and Training arrangements for next season

We plan to run Cubs, Colts and Junior teams next season. Emily can be used as net minder for all 3 teams in the short term, and subject to match times, but we really need to encourage another net minder.

SH to contact Alex Doyle re Jnrs.

Training times agreed at 3-4pm for Cubs, 4-5pm for Colts, Jnrs and those older Cubs playing up regularly. 5-5.30pm would be exclusively for the Jnrs.

9.     Coaching/Timekeeping/Refereeing roles for next season

Coaching staff agreed as Paul, Dave and Kevin – plus look for formally involve Carl. PM to speak to him.

CM has kindly offered to support MD with timekeeping for the kids. SH to speak to MD.

Refereeing staff agreed as Paul, and invite Karl to support again, plus Leo for the Cubs.

10.    End of season Presentation Evening

Plans delayed by the lack of progress with obtaining final league standings from BRHA, and what we hope will be runners up medals for the Cubs. SH has contacted the BRHA a number of times, and has asked to be kept informed, but still does not have a date when we will get our medals. It was agreed that we would therefore proceed with our Presentation Evening. TD to check what dates Hythe Club has available every Friday/Saturday from now until 1^st August.

11.    AOB

Need to re-launch design a Panthers Poster Competition for local publicity, in particular the one at Applemore and the posters sent to all the local schools and Councils 18^th months ago needs to be repeated. All parents please ask the kids to design and bring in a poster for the start of next season. I have Team photos that I can email everyone.

Water bottles – do we need to buy some? The consensus was that kids would prefer to have their own, but it would be useful to have a bottle carrier. PM has one and will bring in.

ACTION

 SH

MC/MP

 SH

SH

MC

DC      ENDAUGUST

SH

SH

PM

SH

  TD

 ALL PARENTS

PM

DATE

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END SEPT

 


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COMPLETED

 

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 17^th JULY

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